These policies are provided so each team represented within the NOABC has a clear understanding of the outlined requirements.  Teams failing to comply to #2 are automatically disqualified from the NOABC providing senior banners (may be applied to the following year as necessary), flowers for senior nights, any senior on this team applying for the senior scholarship as a representative of this team, use of the NOABC’s small games of chance license, and any “special” recognition and/or use of the NOABC General Fund monies.  The NOABC reserves the right to define such “special” requests.

 

The NOABC may invoke a similar action for any team failing to adhere to #1, but this will be determined on a case-by-case basis.

 

#1  Attendance
To clarify Article II, Section 5 of the NOABC bylaws, any team accruing more than 1 unexcused absence will not be eligible for special request for use of General Fund monies.  An excused absence is defined in Section 5B – No team shall be penalized for missing a meeting for an interscholastic game/meet/match for that team that is scheduled in conflict with a meeting.  Additional clarification is the following:  Such games/meets/matches are for the team in question only.  If a parent representative has a child in another sport that has a game/meet/match during the same time, the team who is not directly participating in the game/meet/match is still expected to have a representative present for the meeting.  Because of this, the NOABC recommends each team have at least two individuals who are identified as parent reps.  Only 1 parent rep from a single team needs to be present for attendance to be compliant.  Illnesses and/or emergencies are at the discretion of the NOABC board for determination of approved/disapproved.

 

#2 Concession Stand Coverage
Each team is assigned at least 1 varsity football game in the fall and at least 1 other event during both the fall and spring seasons.  Each team is responsible for providing the required number of volunteers needed for their assigned shift (shifts – report times and minimum number of volunteers provided by the NOABC at the beginning of each season through a single SignUp Genius). These volunteers are expected to be able to stand for at least 3 continuous hours and perform general restaurant style tasks (taking orders and making change, fulfilling orders, small food preparations, apparel sales, or other tasks – the NOABC Concession Manager will assign the stations and will be available for questions throughout the entire shift).  Minimum age of volunteers for a varsity football game is 16 years, while minimum age of volunteers for all other events is 14 years (if a HC believes a 14/15 year old is mature enough to function equal to a 16 year old, these arrangements can be made for a Friday night, and if a HC believes a 12/13 year old is mature enough to function equal to a 14 year old, these arrangements can be made for the other events, but if the individual is not performing as expected, the Concession Manager may remove said individual and this time will not be counted towards a team’s fulfillment).  Each event includes an approximate duration for the time the volunteers are expected to be onsite, but this is only an approximation.  Any individual leaving early without a suitable replacement will not have their time counted towards their team’s fulfillment.  Replacements are allowed, but the replacement must be onsite prior to the departing individual exiting (minimum of 5 minutes prior to departure of first individual).  Various district clubs require service hours (such as National Honors Society and/or student council), and the advisor of such club can be contacted to determine if any students could help as a volunteer on behalf of the assigned team.  This is only an additional option for any team and should not be used as a confirmed resource until such arrangements are made with the applicable advisor.  If the NOABC contacts any club to arrange volunteers due to a team’s inability to secure their own volunteers, this action will result in the assigned team not fulfilling their required time.

 

#3 Special Transportation
Special transportation is the financial commitment of the NOABC general fund paying for any transportation not covered by the CVSD Athletic Department, including but not limited to fan buses and/or upgrading to coach buses in lieu of district provided school buses.  For any team who meets the requirements of attendance and concessions coverage (#1 and #2 above), as outlined in those applicable policies, and earns the honor of making their appropriate state/national playoffs, if any playoff game is played outside that of the PIAA District 3 boundaries, the NOABC will donate up to a maximum $500 to that team’s transportation costs.  For teams who can have an individual advance to state playoffs (and/or national events) (e.g. bowling, tennis, wrestling, cross country, golf, swimming, or track and field), this team will receive a maximum $500 for the entire season.  If multiple individuals from this team advance to their state/national level and each event is outside D3, the head coach is to allocate what percentage of the $500 is to go to each qualifying athlete per event. Any remaining balance of the $500 does not roll forward and expires at the conclusion of the team’s/athlete’s season.

 

This $500 is the maximum allowed per team per season, and the team is able to allocate between $1 – $500 for any such game/event, but any additional game/event meeting this same criterion will have the remaining balance of the maximum $500 available at that time.  Such that if a team applies the $500 to a first game outside of D3 during their state tournament, if they should be successful during that game, unfortunately the NOABC will not be able to contribute any additional funds to that specific team during that school year.  That team is able to use their own account to fund any additional trips.

 

Distribution of funds for teams will be made to the Athletic Director with proper supporting documentation (copy of transportation invoice, etc.), and only the amount on the documentation (up to $500) will be provided by the NOABC.  For any individual’s event, transportation arranged through the AD will follow the team procedure, but any personal expense of an attending direct family member(s) (parent/guardian/sibling) and/or coach, will require supporting documentation such as a lodging receipt, meal receipt (must include individual names for each meal), etc. which is directly associated with the participation/attending qualifying event, and this is to be submitted as a reimbursement through the normal process (a HC and/or parent rep can submit a NSW request to have the funds advanced from the team account, but reimbursement from the General Fund would then be submitted as a reimbursement request and will be disbursed in the form of a Transfer).  In the notes of the reimbursement request, the purpose of the event is to be noted, and if all criteria is met, funds will be disbursed from the General Fund account in lieu of the team account, but if the request is denied due to not meeting criteria, the funds will be distributed from the team’s account or will be denied outright if the team account does not have a sufficient credit.  Any team with this option is to contact the NOABC before making arrangements to confirm eligibility status.

 

An additional option can be offered for any team who chooses to participate in the selling of NOABC Spirit Cards in the same school year.  While the requirements of attendance and concessions coverage are still applicable, as well as outside of D3 boundaries, for any team selling cards, each sale of 25 cards will earn this team an additional $250 dollars towards special transportation costs.  25-49 cards equals $250, 50-74 cards equals $500, 75-99 equals $750, etc.   Cards must be purchased before the event to be considered as compliant, and are non-transferable between teams.

 

#4 Champions Shirts
For any varsity team winning a championship for regular season, counties, districts, states, or any other bracketed championship (special tournaments such as holiday tournaments are not compliant as a bracketed championship as this format can be based solely on the number of teams entering the tournament and not earned seeds), and who meets the requirements of attendance and concessions coverage (#1 and #2 above), the NOABC will provide up to a $20 voucher for a single apparel item for each officially recognized player, coaching staff, and team manager, as identified by the AD.  JV/Middle school staff who may assist at the varsity level are not included unless on the official Varsity roster as provided by the AD.  Any apparel orders beyond this will not be the financial responsibility of the NOABC’s general fund.  Each individual on the roster is allocated up to their $20 limit, but any money not used on a single individual cannot be allocated to a separate individual.  For any apparel order which exceeds the maximum $20 per individual, the difference above $20 will not be the financial responsibility of the NOABC’s general fund, but rather the individual themselves or the team account (HC of this team will make this determination).  Each team is able to use any apparel supplier they so choose, but the supplier shall be able to determine the cost of each individual’s order to confirm the maximum $20 per individual is adhered to.  The supplier shall also identify any order that is not part of the official AD’s roster, and it is suggested these additional orders are placed separately from that for which the NOABC will be financially responsible (these alternate orders should be invoiced directly to the team itself and not the NOABC to avoid confusion in determining what is the financial responsibility of the NOABC vs. others).  The NOABC has a preferred supplier we can recommend for any team needing assistance.  The NOABC shall be contacted at the time the apparel is to be coordinated with the selected supplier to reduce the risk of confusion.

 

#5 Special Purchases
Any team requesting the NOABC to purchase special equipment for their team must be compliant with #1 and #2 above, and must submit this request to the NOABC a full school year in advance as the NOABC has a Facilities Upgrade Committee that reviews each request and prioritizes special projects based on varying factors (including any requested team participating in the NOABC fundraiser of Spirit Cards).  Only special equipment that can be utilized by multiple teams will be considered for special purchase requests.  The NOABC will not assist in special equipment and/or uniforms (including warmups) for an individual team.  These purchases are to be coordinated with the AD, or any team is authorized to use their individual accounts to pay for such expenses through the official withdrawal requests.

 

#6 Concession Stand Equipment
The use of concession stand equipment is available for individual teams (also including clubs or other CVSD organizations).  At least 2 weeks notice must be given via email (noabc.colonials@gmail.com) and the team representative coordinating the event (must be present throughout duration of event) must meet with the NOABC representative before equipment can be signed out, this includes teams using the NOABC propane grill.  Teams are responsible for the proper operation of the equipment upon its return and this will be verified by an NOABC representative.  If any equipment is deemed non-operational upon its return, the responsible team will be billed for its repair and/or replacement.  While the NOABC does have an agreement for propane replenishment, in the instance where an event is requested and the NOABC does not have adequate time to have the tanks refilled and the NOABC needs to purchase prefilled tanks as replacement prior to its own activity, this charge will be passed along to the team (and/or other CVSD organization).