#1  Attendance

To clarify Article II, Section 5 of the NOABC bylaws, any team accruing more than 1 unexcused absence will not be eligible for special request for use of General Fund monies.  An excused absence is defined in Section 5B – No team shall be penalized for missing a meeting for an interscholastic game/meet/match for that team that is scheduled in conflict with a meeting.  Such games/meets/matches are for the team in question only.  If a parent representative has a child in another sport that has a game/meet/match during the same time, the team who is not directly participating in the game/meet/match is still expected to have a representative present for the meeting.  Because of this, the NOABC recommends each team have at least two individuals who are identified as parent reps.  Only 1 parent rep from a single team needs to be present for attendance to be compliant.  Illnesses and/or emergencies are at the discretion of the NOABC board for determination of approved/disapproved.

 

#2 Concession Stand Coverage

Each team is assigned at least 1 varsity football game in the fall and at least 1 other event during both the fall and spring seasons.  Each team is responsible for providing the required number of volunteers needed for their assigned shift (shifts – report times and minimum number of volunteers provided by the NOABC at the beginning of each season through a single SignUp Genius).  These volunteers are expected to be able to stand for at least 3 continuous hours and perform general resturant style tasks (taking orders and making change, fulfilling orders, small food preparations, apparel sales, or other tasks – the NOABC Concession Manager will assign the stations and will be available for questions throughout the entire shift).  Minimum age of volunteers for a varsity football game is 16 years, while minimum age of volunteers for all other events is 14 years (if a HC believes a 14/15 year old is mature enough to function equal to a 16 year old, these arrangments can be made for a Friday night, and if a HC believes a 12/13 year old is mature enough to function equal to a 14 year old, these arrangments can be made for the other events, but if the individual is not performing as expected, the Concession Manager may remove said individual and this time will not be counted towards a team’s fulfillment).  Each event includes an approximate duration for the time the volunteers are expected to be onsite, but this is only an approximation.  Any individual leaving early without a suitable replacement will not have their time counted towards their team’s fulfillment.  Replacements are allowed, but the replacement must be onsite prior to the departing individual exiting (minimum of 5 minutes prior to departure of first individual).  Various district clubs require service hours (such as National Honors Society and/or student council), and the advisor of such club can be contacted to determine if any students could help as a volunteer on behalf of the assigned team.  This is only an additional option for any team and should not be used as a confirmed resource until such arrangements are made with the applicable advisor.  If the NOABC contacts any club to arrange volunteers due to a team’s inability to secure their own volunteers, this action will result in the assigned team not fulfilling their required time.

 

 

#3 Special Transportation

Special transportation is the financial commitment of the NOABC general fund paying for any transportation not covered by the CVSD Athletic Department, including but not limited to fan buses and/or upgrading to coach buses in lieu of district provided school buses.  For any team/individual playing in a postseason contest, or special invitation only, and are compliant with #1 and #2 above, the NOABC will provide up to a maximum of $125 per trip ($250 maximum between 2 separate trips) for any team who has participated during the fiscal year equal to the current school year in the NOABC fundraiser of Spirit Cards in buying at least 25 cards from the NOABC for selling through their team.  The team will be allocated an additional $125 per trip (additional $250 maximum between 2 separate trips) for any team who buys at least 50 cards.  E.g.  Team A buys 25 Spirit Cards and is allocated a maximum $125 for trip 1 and a maximum $125 for trip 2, but if Team A instead bought 50 Spirit Cards, they are allocated a maximum $250 for trip 1 and another $250 for trip 2.  Cards must be purchased before the event to be considered as compliant.  If no Spirit Cards are sold, the NOABC will not fund these requests, or if appropriate number of cards are sold but the costs exceed this maximum allotment, the NOABC will only pay up to the maximum allotment.  In either case, the individual teams are authorized to use their individual accounts to pay for such expenses through the official withdrawal requests.

 

#4 Champions Shirts

For any varsity team winning a championship for regular season, counties, districts, states, or any other bracketed championship (special tournaments such as holiday tournaments are not compliant as a bracketed championship as this format can be based solely on the number of teams entering the tournament and not earned seeds), the NOABC will provide up to a $20 voucher for a single apparel item for each officially recognized player, coaching staff, and team manager, as identified by the AD.  JV/Middle school staff who may assist at the varsity level are not included unless on the official Varsity roster as provided by the AD.  Any apparel orders beyond this will not be the financial responsibility of the NOABC’s general fund.  Each individual on the roster is allocated up to their $20 limit, but any money not used on a single individual cannot be allocated to a separate individual.  For any apparel order which exceeds the maximum $20 per individual, the difference above $20 will not be the financial responsibility of the NOABC’s general fund, but rather the individual themselves or the team account (HC of this team will make this determination).  Each team is able to use any apparel supplier they so choose, but the supplier shall be able to determine the cost of each individual’s order to confirm the maximum $20 per individual is adhered to.  The supplier shall also identify any order that is not part of the official AD’s roster, and it is suggested these additional orders are placed separately from that for which the NOABC will be financially responsible (these alternate orders should be invoiced directly to the team itself and not the NOABC to avoid confusion in determining what is the financial responsibility of the NOABC vs. others).  The NOABC has a preferred supplier we can recommend for any team needing assistance.  The NOABC shall be contacted at the time the apparel is to be coordinated with the selected supplier to reduce the risk of confusion.

 

 

#5 Special Purchases

Any team requesting the NOABC to purchase special equipment for their team must be compliant with #1 and #2 above, and must submit this request to the NOABC a full school year in advance as the NOABC has a Facilities Upgrade Committee that reviews each request and prioritizes special projects based on varying factors (including any requested team participating in the NOABC fundraiser of Spirit Cards).  Any special equipment that is to be assisted from the NOABC must be designated for multiple teams to use.  The NOABC will not assist in special equipment and/or uniforms (including warmups) for an individual team.  These purchases are to be coordinated with the AD, or any team is authorized to use their individual accounts to pay for such expenses through the official withdrawal requests.

 

#6 Concession Stand Equipment

The use of concession stand equipment is available for individual teams (also including clubs or other CVSD organizations).  At least 2 weeks notice must be given via email (noabc.colonials@gmail.com) and the team representative coordinating the event (must be present throughout duration of event) must meet with the NOABC representative before equipment can be signed out, this includes teams using the NOABC propane grill.  Teams are responsible for the proper operation of the equipment upon its return and this will be verified by an NOABC representative.  If any equipment is deemed non-operational upon its return, the responsible team will be billed for its repair and/or replacement.  While the NOABC does have an agreement for propane replenishment, in the instance where an event is requested and the NOABC does not have adequate time to have the tanks refilled and the NOABC needs to purchase prefilled tanks as replacement prior to its own activity, this charge will be passed along to the team (and/or other CVSD organization).